Maintaining a clean and organized email disk space is crucial for smooth operations, especially if you’re running low on storage. Emails, attachments, and other saved data can quickly add up, making it essential to clean up your disk space periodically. If you are using Nili for your email services, this guide will walk you through the entire process of cleaning up disk space, offering different approaches depending on your needs.

Important Preliminary Step: Backup Your Messages

Before you begin the process of cleaning up your Nili email disk space, it is strongly recommended that you back up all your messages. You can use an email client like Thunderbird to download and save all your emails to your local device.

How to Backup Using Thunderbird:

1. Install and Setup Thunderbird: Download Thunderbird and set it up to connect to your Nili email account using IMAP settings.
2. Download Messages: Once connected, Thunderbird will automatically download all your messages and store them on your local device.

Approaches to Cleaning Nili Email Disk Space

There are two main approaches to cleaning up your Nili email disk space:

Approach 1: Free Up All Space

If you primarily use an email application like Thunderbird for day-to-day usage, you may choose to delete all messages from Nili servers.

How to Delete All Messages Using Thunderbird:

1. Open Thunderbird Settings: Navigate to the account settings for your Nili email.
2. Locate Server Settings: Look for an option that allows you to keep messages on the server.
3. Uncheck the Option: If such an option is enabled, uncheck it to delete all messages from the Nili servers.

Approach 2: Free Up Space Partially

If you wish to keep some messages on the Nili server, you can selectively delete emails based on size, age, or sender.

How to Partially Free Up Space Using Nili Webmail:

1. Log In to Nili Webmail: Navigate to Nili Webmail and log in using your Nili email and password.
2. Navigate to Webmail Home: Once logged in, go to “Webmail Home” located on the top-right menu.
3. Manage Disk Usage: From the top menu, select “Manage Disk Usage.”
4. Analyze and Delete: You’ll see a list of folders and the amount of disk space they’re using. You can then selectively delete messages from these folders to free up space.

Things to Consider:

• Disk Usage Tool: The “Manage Disk Usage” feature in Nili Webmail provides you with an overview of how much space each folder is using. This can be helpful for pinpointing which folders need cleaning up.
• Alternative Backup Methods: In addition to Thunderbird, there are other backup solutions like using cPanel’s email backup feature or exporting emails to a local drive.

Conclusion

Managing disk space efficiently in your Nili email account is essential for optimum performance. By taking regular backups and being mindful of your storage limits, you can maintain a clean and functional email space. Whether you opt for a complete wipe or selective deletion, this guide should help you carry out the process effortlessly.